Events and Recitals

Events in Trio are studio happenings such as recitals, masterclasses, and ensemble concerts. Manage them from Events, where you create events, line up performers, build the program, and invite families. Owners, admins, and staff manage every event. A teacher manages the events they created and the events an owner or admin assigned to them.

The events list

The Events page shows every event as a card with its date, time, location, and performer count. Status tabs across the top filter the list:

• All - every event
• Draft - created but not yet finished
• Published - finished and ready to invite families
• Cancelled - events you have marked as cancelled

Select any card to open the event's detail page.

Creating an event

Select Add Event to open the event form. Fill in:

• Title - for example, "Spring Recital"
• Date and Time
• Location - the venue name
• Description - optional details for families
• Status - start as Draft, then switch to Published when the event is ready
• Teacher - owners and admins only: optionally choose the teacher who runs the event. That teacher can then edit it. An event a teacher creates is theirs automatically.
• Attachments - optional files for the event, such as a map or a program

Select Create. The event appears in the list under the matching status tab.

The event detail page

The detail page opens with the event title, a colored status badge, and an info card showing the date, time, location, and description. From here you can manage performers, track RSVPs, and act on the event.

Performers

The Performers card lists everyone performing, in order. Select Add Performer to choose a student and optionally enter the Piece Title, Composer, and Notes. In the performer table, use the up and down arrows to set the running order, or remove a performer with the trash icon.

Performer RSVPs

The Performer RSVPs card summarizes responses from performer families - how many are attending, declined, or still pending. Hover any group to see which students it covers. Families respond from their parent portal.

The program

Select Program to open a clean, print-ready running order with each piece, composer, and performer. You can reorder, edit, or remove entries from this view, and select Print Program to print or save it for the recital day.

Inviting families and updating an event

When an event is Published, owners and admins see a Send Invitations button on every event, and a teacher sees it on their own events. It is turned off until the event has at least one performer. Select it to notify performer families of the event - Trio reports how many families were invited and skips anyone already invited.

To change any detail, select Edit, update the form, and select Update. Switching the Status field to Cancelled moves the event under the Cancelled tab. To remove an event entirely, select Delete and confirm. Owners, admins, and staff can edit and delete every event. A teacher sees Edit and Delete only on their own events, and can add or remove the event's files only there.

What families see

Every family sees a published event on its Schedule in the parent portal and can RSVP. Only performer families get the invitation.

Families who answered that they are attending get a reminder in the 24 hours before the event. An event created less than 24 hours before it starts sends no reminder.

To tell families that an event is cancelled or changed, send a group message.

Related

• Calendar Overview - where the calendar shows your schedule
• Group Messages - send an update to many families at once
• Sharing Files with Families - an event file reaches families once the event is published
• Managing Families - where invitees come from