Writing lesson notes

Each lesson has its own lesson page, with attendance, the note and a side panel with student details. Open it from the Calendar (Open Lesson in the details panel), the Lesson Worklist, or a lesson on your dashboard.

Owners and admins can open every note. A teacher can open the notes of their own students and of the lessons they teach. Staff can open a lesson page but cannot read or save its note, and they do not see Lesson Notes in the menu.

Header and attendance

The header shows the student, instrument, lesson time, and the location or online details. After the lesson start time, the attendance control shows: Present, Late, Absent - excused or Absent - no-show. See Attendance Tracking.

When you mark the student absent, the note is replaced by "Lesson notes are disabled because the student was marked absent." Change the attendance to write a note. A cancelled lesson takes no note: the attendance control reads Cancelled.

Writing the note

The Lesson notes box has two ways to write:

Magic Notes - type or dictate rough notes, then choose Structure notes to sort them into your template sections. See AI lesson notes and credits.
Template - write straight into the template sections.

Each section opens and closes. A new note opens every section; a saved note opens only the sections that have text. A Has notes marker shows on sections that hold text. Each section is Visible (the family can see it once you share) or Private (studio only).

Last lesson's note

When the student has a note from an earlier lesson, Show last lesson shows in the Lesson notes header. Turn it on to see last lesson's text above each section you write in. This text is for reading only. It is never added to the new note or shared. Trio keeps your choice in this browser.

Notes another teacher wrote

The teacher of a lesson can open and edit its note, even when another teacher wrote it, for example when you substitute for a lesson. When you open a note you did not write, a banner names the author and reads "You are editing another teacher's note." Families always see the author's name.

When someone other than the author last changed the note, Last edited by shows under the heading with that person's name and the date. Only studio staff see it.

If you and another teacher start the same note at the same moment, the other teacher's note is kept. Trio opens it and shows Another teacher already started this note. It is now open. The text you typed before that is not saved.

Save draft keeps the note in progress. Nothing is shared.
Finish lesson completes the note. When the note has text the family can see, a Share lesson notes with family box shows next to the button. Keep it checked to share the visible sections, or clear it to finish privately.

When nothing can be shared, No notes to share shows instead. A note with only rough Magic Notes text, private sections or attachments finishes privately. If you click Finish lesson with rough Magic Notes text and an empty template, Trio asks first: choose Structure notes, Finish anyway or Cancel.

When you share a note, the family gets a notice.

Finished notes

A finished note shows Finished, and the Lesson notes header shows Shared with family or Not shared. A lesson can be finished and not shared.

On a finished note you can:

Edit the note
Reopen as draft - for a shared note, Trio asks you to confirm first, because reopening hides the notes from the family until you share again. The practice you assigned stays visible.
Share now - shows when the note has visible text and is not shared
Unshare - shows when the note is shared
Download PDF - in the ⋮ menu of a finished, shared note. When the family or the student has a Trio account or an invitation, the PDF has a View on Trio QR code.

Practice and the side panel

Set this week's practice in the practice area of the lesson page. See Practice Assignments.

The side panel shows Last time (the last note and recent attendance), the student's active compositions, student and family details, and Up next. Check off a piece under Active compositions as you work on it. On a wide screen, hide the panel with the button at its top, and show it again from the Lesson notes header; Trio keeps this choice in this browser. On a small screen, tap Lesson details to see the rest of the panel.

AI lesson notes and credits - what Structure notes does and what it costs
Lesson Worklist - the lessons that still need a note
Attendance Tracking
Sharing Files with Families - a note's file reaches the family once the note is shared