Group Lessons

A group lesson is a class where several students share one time slot - ensembles, theory classes, beginner groups, and similar. Manage them all from Group Lessons.

The List

The page header shows Group Lessons with a total count and a Create Group Lesson button. Below the header you can:

• Search by name - the search looks only at the page of 25 classes on screen
• Filter by status: All statuses, Scheduled, Completed, or Cancelled

The list is a table with columns for Name, Date & Time, Teacher, Location, Capacity, and Status. The Capacity column shows enrollment as a count with a colored progress bar (for example, 5/8) - the bar turns amber as the class fills and red when it is full. The Status column shows a colored badge for Scheduled, Completed, or Cancelled.

Creating a Group Lesson

Click Create Group Lesson to open the form. Provide:

• Group Name - required, visible to students and parents
• Description - optional, a brief summary for families, up to 500 characters
• Teacher - defaults to you
• Date and Start Time - required
• Duration - 30 to 180 minutes
• Max Students - required; the capacity for the class (between 2 and 50, 6 by default)
• Price per Student - required; what each enrolled student is charged for each class that is not cancelled, on the next month's invoice
• Location and Room - optional
• An optional recurrence, set with Add recurrence

A group class meets in person, so the form has no Virtual lesson switch. After saving, the group lesson appears on your calendar and in the Group Lessons list.

Managing the Roster

Click a group lesson name to open its detail page. The detail page has a Details card and a Roster card. From the Roster card you can:

• Add Student - opens a picker; select a student and choose Enroll Student to add them
• Remove a student with the X button next to their name, then confirm
• Watch the capacity indicator update as students join or leave

When a class reaches capacity, the Add Student dialog shows "This group lesson is full" and blocks further enrollment until you remove a student or raise the Max Students value. You cannot reduce capacity below the number of students already enrolled.

Add Student shows only for a scheduled class that has not started yet.

Group Lessons vs. Private Lessons

Billing

The monthly billing run charges each enrolled student the Price per Student for each class in the previous month that is not cancelled. The charge is on the family's next monthly invoice, one line per student per class, under Lessons.

• Students who were absent are charged.
• Cancelled classes are not charged.
• A billing plan (subscription, package or per-lesson) does not cover group lessons, and a paused enrollment does not stop group charges. To stop charging a student, remove them from the roster.
• A class with no price shows as a $0 line. An invoice that comes to $0 is held for review.
• A class cancelled after it was billed stays on the invoice. Remove or credit the line on that invoice; the cancel dialog warns you when this applies.

Editing and Cancelling

Use Edit on a scheduled group lesson to change its name, time, capacity, price, or location. Edit and Cancel are buttons on the class page and items in the ⋯ menu of each row in the list. The teacher cannot be changed after creation.

To cancel, use the Cancel button. It shows only for a scheduled class that has not started yet. Cancellation applies to the whole class - choose a reason (Teacher cancellation, Weather, Low enrollment, or Other) and add optional notes. Enrolled families get a cancellation notice.

A cancelled class stays in the list with the Cancelled badge, and the Cancelled filter finds it. Its detail page shows the reason you gave. A cancelled class cannot be edited and takes no new students. On your calendar, turn on Show cancelled to see it.

A cancelled group class gives no makeup credits, and it is not billed.

Related

• Calendar Overview
• Managing Lessons
• Managing Students
• Cancellation Policies